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Epic 2, Story 11: Intake Workflow Automation

Status: ✅ COMPLETE
Priority: HIGH
Last updated: 2026-03-30 (UKW — T12 off MoSCOW; archived to kanban-completed; * = workaround)
Estimated Effort: 2+ weeks
Started: 2025-12-15
Completed: 2025-12-16 (core story); T12 completed 2026-03-30 (GitHub Actions intake workaround — see task doc) Version: v0.2.11.12+1 Code: E2S11

Note: T12 (E2:S11:T12) is post-story hardening for BR-053 / GitHub Actions trigger behavior; the story’s original deliverables (T00–T11) were already complete when T12 was filed.

Task Checklist​

  • E2:S11:T00 – Story Creation and FR-019 Intake ✅ COMPLETE (v0.2.11.0+0)
  • E2:S11:T01 – Design Intake Workflow Architecture ✅ COMPLETE (v0.2.11.1+2)
  • E2:S11:T02 – Implement Decision Flow Analysis ✅ COMPLETE (v0.2.11.2+1)
  • E2:S11:T03 – Implement Kanban Task Creation Integration ✅ COMPLETE (v0.2.11.3+1)
  • E2:S11:T04 – Implement Intake Documentation Updates ✅ COMPLETE (v0.2.11.4+1)
  • E2:S11:T05 – Implement Dependency and Reference Wiring ✅ COMPLETE (v0.2.11.5+1)
  • E2:S11:T06 – Integrate with Release Workflow ✅ COMPLETE (v0.2.11.6+1)
  • E2:S11:T07 – Add Trigger-Aware Execution Support ✅ COMPLETE (v0.2.11.7+1)
  • E2:S11:T08 – Create Agent Execution Guide ✅ COMPLETE (v0.2.11.8+1)
  • E2:S11:T09 – Documentation and Testing ✅ COMPLETE (v0.2.11.9+3)
  • E2:S11:T10 – Investigate CHANGELOG Entry Removal and Harden Processes - ✅ COMPLETE (v0.2.11.10+1 – Root cause identified, safeguards implemented)
  • E2:S11:T11 – Fix CHANGELOG Ordering Violations - ✅ COMPLETE (v0.2.11.11+1 – All ordering violations fixed, duplicates removed, validator passes)
  • E2:S11:T12 – GitHub Actions Workflow Bug Resolution – ✅ COMPLETE (workaround, v0.2.11.12+2) — intake workflow .DISABLED; resolution documented; manual intake (* = workaround, not vendor fix — kanban-completed)

Format: E2:S11:Txx (Epic 2, Story 11, Task with 2-digit zero padding)
Forensic Marker Format: ✅ COMPLETE (vRC.E.S.T+B) (e.g., ✅ COMPLETE (v0.2.11.1+1))

Overview​

Create an automated intake workflow in the workflow management package that formalizes and automates the process of "intaking" FR/BR/UXR reports into the Kanban system. This workflow handles decision flow analysis, story/task creation, dependency wiring, and intake documentation updates.

Goals​

  • Automate FR/BR/UXR → Kanban task conversion
  • Standardize intake documentation and wiring
  • Reduce manual work and errors in intake process
  • Integrate with existing RW and Kanban systems
  • Support trigger-aware execution
  • Investigate and prevent accidental CHANGELOG entry removal
  • Fix CHANGELOG ordering violations (separate from validator fix)

Tasks​

E2:S11:T10 – Investigate CHANGELOG Entry Removal and Harden Processes​

Status: ✅ COMPLETE
Priority: HIGH
Created: 2025-12-16
Completed: 2025-12-16
Version: v0.2.11.10+1

Problem: In commit f092c1f (v0.2.11.9+3), 5,174 lines were accidentally removed from CHANGELOG.md, deleting 11 changelog entries (0.2.8.1+1 through 0.2.8.5+1, and 0.2.11.1+1 through 0.2.11.6+1). The commit message did not mention changelog pruning, suggesting this was accidental.

Investigation Objectives:

  1. Determine root cause of accidental removal
  2. Identify process gaps that allowed this to happen
  3. Design safeguards to prevent recurrence
  4. Implement validation and protection mechanisms

Deliverables:

  • ✅ Root cause analysis document
  • ✅ Process improvement recommendations
  • ✅ CHANGELOG protection mechanisms (validation, pre-commit hooks, etc.)
  • ✅ Updated RW documentation with changelog protection guidelines

Acceptance Criteria:

  • Root cause identified and documented
  • Process gaps documented
  • Safeguards designed and implemented
  • RW documentation updated with protection guidelines
  • Prevention mechanisms validated

Task Document: Task-010-Investigate-CHANGELOG-Entry-Removal-and-Harden-Processes.md

E2:S11:T11 – Fix CHANGELOG Ordering Violations​

Status: TODO
Priority: MEDIUM
Created: 2025-12-16
Version: v0.2.11.11+0

Problem: The enhanced validator (E2:S01:T06) now correctly detects Keep a Changelog format and identifies ~100+ ordering violations in CHANGELOG.md. While the validator is fixed, the CHANGELOG content itself needs to be corrected.

Scope:

  • Fix all ordering violations in CHANGELOG.md
  • Ensure all entries are in correct Keep a Changelog order (newest first)
  • Preserve all entry content, links, and references
  • Document process improvements to prevent future violations

Deliverables:

  • CHANGELOG.md with all entries in correct order
  • Validation passes with --format keep_a_changelog
  • Documentation of corrections made
  • Process improvements documented

Acceptance Criteria:

  • All CHANGELOG entries are in correct Keep a Changelog order (newest first)
  • Validator passes with --format keep_a_changelog (no ordering violations)
  • No entries are lost or duplicated during reordering
  • All version references remain correct
  • All links to detailed changelogs remain valid

Task Document: Task-011-Fix-CHANGELOG-Ordering-Violations.md

Related:

  • E2:S01:T06 - Validator format support (COMPLETE)
  • E2:S11:T10 - CHANGELOG protection (COMPLETE)
  • E3:S02:T06 - Changelog ordering process (PERPETUAL)

Acceptance Criteria​

  • Intake workflow fully automated
  • FR/BR/UXR → Kanban conversion working
  • Documentation and dependencies automatically updated
  • Integration with RW and trigger-aware execution complete
  • CHANGELOG protection mechanisms in place

Dependencies​

Depends On:

  • Epic 2: Workflow Management Framework
  • Epic 4: Kanban Framework
  • Epic 3: Versioning Framework

Blocks:

  • Future workflow automation work
  • CHANGELOG integrity (T10)
  • Feature Request: FR-019
  • Epic: Epic 2 - Workflow Management
  • Related Stories: E2:S08 (RW Hardening), E2:S07 (Trigger-Aware RW)

Notes​

  • T10 added to investigate and prevent accidental CHANGELOG entry removal
  • All other tasks complete and validated