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Critical Framework Completion Plan

Purpose: Detailed execution plan for completing ONLY the critical framework work required before comprehensive project analysis
Status: Plan Defined
Version: 1.0.0
Last Updated: 2025-12-16

🎯 Objective​

Complete the critical framework work that directly impacts canonical structure analysis, ensuring frameworks are in a stable, complete state before beginning comprehensive project analysis.

Success Criteria:

  • ✅ E4:S06 template system complete (core to canonical structures)
  • ✅ E5:S01-S02 documentation framework complete (one of 10 analysis dimensions)
  • ✅ Core frameworks stable and ready for pattern extraction

📋 Work Breakdown​

Phase 1: E4:S06 – Canonical Template System (CRITICAL)​

Why Critical: Template system directly informs canonical structures. Analysis needs complete templates to identify patterns.

Remaining Tasks: 5 tasks (T03, T04, T05, T07, T08)

E4:S06:T03 – Create story template files for each typical story​

Status: TODO
Priority: HIGH
Dependencies: E4:S06:T01, E4:S06:T02 (✅ Complete)
Estimated Effort: Medium-Large (~50+ story templates)

Input:

  • COMPREHENSIVE_CANONICAL_EST_STRUCTURE.md - Story definitions
  • STORY_TEMPLATE.md - Base story template structure
  • Epic templates from T01-T02 (for consistency)

Deliverable:

  • Story template files for each typical story per epic
  • Organized in templates/stories/ directory structure:
    • templates/stories/Epic-1/Story-1-Project-Foundation.md
    • templates/stories/Epic-1/Story-2-Core-Infrastructure.md
    • templates/stories/Epic-1/Story-3-Initial-Features.md
    • ... (for all epics and their typical stories)
  • Each story template includes:
    • Purpose and goal
    • Typical tasks list
    • Key deliverables
    • Integration points
    • Placeholders for contextualization (\{PROJECT_NAME\}, \{DOMAIN\}, etc.)

Approach:

  1. Extract story definitions from COMPREHENSIVE_CANONICAL_EST_STRUCTURE.md
  2. Use STORY_TEMPLATE.md as base structure
  3. Create directory structure: templates/stories/Epic-X/
  4. Populate with canonical story content
  5. Add placeholders for contextualization
  6. Include typical tasks references

Acceptance Criteria:

  • Story templates created for all typical stories (~50+ stories)
  • Templates organized by epic in directory structure
  • Templates use placeholders for contextualization
  • Templates reference typical tasks
  • Templates follow consistent structure

Files to Create:

  • packages/frameworks/kanban/templates/stories/Epic-1/Story-1-Project-Foundation.md
  • packages/frameworks/kanban/templates/stories/Epic-1/Story-2-Core-Infrastructure.md
  • ... (all typical stories for Epics 1-21)

E4:S06:T04 – Create task template files for each typical task​

Status: TODO
Priority: MEDIUM
Dependencies: E4:S06:T03
Estimated Effort: Large (~300+ task templates)

Input:

  • COMPREHENSIVE_CANONICAL_EST_STRUCTURE.md - Task definitions
  • Story templates from T03 (for consistency)
  • Task template structure (if exists, or create from story templates)

Deliverable:

  • Task template files for each typical task per story
  • Organized in templates/tasks/ directory structure:
    • templates/tasks/Epic-1/Story-1/T01-Project-Structure.md
    • templates/tasks/Epic-1/Story-1/T02-Version-Control.md
    • ... (for all stories and their typical tasks)
  • Each task template includes:
    • Input and deliverable
    • Approach/methodology
    • Acceptance criteria
    • Dependencies
    • Placeholders for contextualization

Approach:

  1. Extract task definitions from comprehensive structure
  2. Create task template structure (or use existing)
  3. Create directory structure: templates/tasks/Epic-X/Story-Y/
  4. Populate with canonical task content
  5. Add placeholders for contextualization
  6. Include dependencies and integration points

Acceptance Criteria:

  • Task templates created for all typical tasks (~300+ tasks)
  • Templates organized by epic/story in directory structure
  • Templates use placeholders for contextualization
  • Templates include acceptance criteria
  • Templates follow consistent structure

Note: This is a large task. Consider creating templates for high-priority epics first (Epics 1-8), then expanding to project-specific epics (9-21).

Files to Create:

  • packages/frameworks/kanban/templates/tasks/Epic-1/Story-1/T01-Project-Structure.md
  • packages/frameworks/kanban/templates/tasks/Epic-1/Story-1/T02-Version-Control.md
  • ... (all typical tasks for all stories)

E4:S06:T05 – Create contextualization guide and examples​

Status: TODO
Priority: HIGH
Dependencies: E4:S06:T01, E4:S06:T02 (✅ Complete)
Estimated Effort: Medium

Input:

  • Epic templates from T01 and T02
  • Story templates from T03 (when complete)
  • Task templates from T04 (when complete)
  • Comprehensive structure document

Deliverable:

  • templates/CONTEXTUALIZATION_GUIDE.md - Complete contextualization guide
  • Examples directory with contextualized templates:
    • examples/contextualized/tiny-project/ - Epics 1-7 only
    • examples/contextualized/small-project/ - Epics 1-7 + 2-3 project epics
    • examples/contextualized/ambitious-project/ - Full structure
  • Guide includes:
    • Placeholder replacement instructions
    • Customization guidelines
    • Scalability guidance
    • Examples for different project types

Approach:

  1. Document placeholder system (\{PROJECT_NAME\}, \{DOMAIN\}, etc.)
  2. Create step-by-step contextualization process
  3. Create example contextualized templates for different project types
  4. Document customization best practices
  5. Add troubleshooting section

Acceptance Criteria:

  • Contextualization guide created
  • At least 3 example projects (tiny, small, ambitious)
  • Guide includes placeholder replacement instructions
  • Guide includes customization guidelines
  • Guide includes scalability guidance

Files to Create:

  • packages/frameworks/kanban/templates/CONTEXTUALIZATION_GUIDE.md
  • packages/frameworks/kanban/templates/examples/contextualized/tiny-project/Epic-1-\{PROJECT_NAME\}-Core.md
  • packages/frameworks/kanban/templates/examples/contextualized/small-project/...
  • packages/frameworks/kanban/templates/examples/contextualized/ambitious-project/...

E4:S06:T07 – Integrate with template setup guide and installation workflow​

Status: TODO
Priority: HIGH
Dependencies: E4:S06:T01-T06 (T06 ✅ Complete)
Estimated Effort: Medium

Input:

  • Template files from T01-T04
  • Contextualization guide from T05
  • framework-dependency-post-template-setup-guide.md - Template setup guide
  • BR-004 fix (✅ Complete)
  • BR-009 (✅ Complete)

Deliverable:

  • Updated template setup guide that:
    • References canonical epic templates
    • Provides step-by-step contextualization process
    • Includes examples for different project types
    • Integrates with Kanban installer (when created)
  • Installation workflow integration:
    • Kanban installer uses canonical templates
    • Installation process contextualizes templates
    • Clear separation from project-specific content

Approach:

  1. Update template setup guide Step 4 (Kanban Board customization)
  2. Replace manual epic cleanup with template-based approach
  3. Add contextualization instructions
  4. Integrate with Kanban installer (when available)
  5. Document installation workflow

Acceptance Criteria:

  • Template setup guide updated
  • Manual epic cleanup replaced with template approach
  • Contextualization instructions included
  • Integration with installer documented (when available)
  • Installation workflow documented

Files to Update:

  • packages/frameworks/kanban/docs/framework-dependency-post-template-setup-guide.md
  • Installer documentation (if exists)

E4:S06:T08 – Validate structure with test projects (tiny, small, ambitious)​

Status: TODO
Priority: MEDIUM
Dependencies: E4:S06:T01-T07
Estimated Effort: Medium

Input:

  • All template files from T01-T04
  • Contextualization guide from T05
  • Updated documentation from T06-T07

Deliverable:

  • Validation report with:
    • Test results for tiny project (Epics 1-7 only)
    • Test results for small project (Epics 1-7 + 2-3 project epics)
    • Test results for ambitious project (full structure)
    • Feedback and improvements identified
    • Recommendations for refinement

Approach:

  1. Create test project scenarios
  2. Contextualize templates for each scenario
  3. Validate template completeness
  4. Test contextualization process
  5. Gather feedback
  6. Document findings and recommendations

Acceptance Criteria:

  • Tested with tiny project scenario
  • Tested with small project scenario
  • Tested with ambitious project scenario
  • Validation report created
  • Improvements identified and documented

Files to Create:

  • docs/Analysis/template-system-validation-report.md

Phase 2: E5:S01 – Documentation Maintenance Framework​

Why Critical: Documentation patterns are one of the 10 analysis dimensions. Need complete framework to analyze documentation patterns accurately.

Remaining Tasks: 2 tasks (T01, T05)

E5:S01:T01 – Conduct comprehensive documentation hygiene analysis​

Status: TODO
Priority: HIGH
Dependencies: None
Estimated Effort: Large

Input: Entire documentation corpus (docs/, packages/frameworks/, root docs)

Deliverable: Documentation hygiene analysis report with categorized issues and recommendations

Approach:

  1. Inventory Documentation Corpus:

    • Map all documentation files across docs/, packages/frameworks/, and root directories
    • Categorize by type (policies, guides, ADRs, templates, Kanban docs, changelogs)
    • Identify documentation owners and lifecycle metadata
    • Create documentation structure map

  2. Analyze Documentation Issues:

    • Broken links (internal and external)
    • Outdated information
    • Inconsistencies (cross-reference related docs)
    • Orphaned files
    • Version mismatches
    • Missing documentation
    • Format inconsistencies
    • Documentation drift (code vs. documented behavior)

  3. Categorize Issues by Severity:

    • Critical, High, Medium, Low

  4. Analyze Documentation Patterns:

    • Identify common anti-patterns
    • Document recurring issues and root causes
    • Analyze documentation update frequency
    • Identify documentation hotspots

  5. Create Hygiene Report:

    • Executive summary
    • Detailed issue inventory
    • Categorized issues by type and severity
    • Root cause analysis
    • Prioritized recommendations
    • Documentation health score/metrics

Deliverables:

  • docs/Analysis/documentation-hygiene-analysis-report.md - Comprehensive analysis report
  • docs/Analysis/documentation-issues-inventory.md - Detailed issue inventory
  • docs/Analysis/documentation-health-metrics.md - Health metrics and scoring
  • Recommendations document with prioritized action items

Acceptance Criteria:

  • All documentation files inventoried and categorized
  • All broken links identified and documented
  • All inconsistencies identified with root cause analysis
  • All orphaned files identified with recommendations
  • Health metrics calculated and baseline established
  • Actionable recommendations provided with prioritization

E5:S01:T05 – Explore and evaluate KB platform/tooling options​

Status: TODO
Priority: MEDIUM
Dependencies: None
Estimated Effort: Medium-Large

Input: Current KB structure (Git-based Markdown), framework user requirements, book reader requirements

Deliverable: KB platform/tooling evaluation report with recommendations

Approach:

  1. Define Evaluation Criteria:

    • Ease of setup
    • Technical fluency requirements
    • Maintenance overhead
    • Ringfencing/public exposure
    • Remote team support
    • Integration with existing tools
    • Cost and licensing
    • Search and discoverability
    • Markdown support
    • Agent/AI compatibility
    • Versioning and history
    • Export and portability
    • Performance and scalability
    • Security and compliance

  2. Identify KB Platform/Tooling Options:

    • Git-Based (Current)
    • Static Site Generators (MkDocs, Docusaurus, GitBook, VuePress, Jekyll)
    • Documentation Platforms (Read the Docs, GitBook hosted, Notion, Confluence)
    • Wiki Platforms (MediaWiki, BookStack, TiddlyWiki, Obsidian Publish)
    • Hybrid Solutions

  3. Evaluate Each Option Against Criteria:

    • Create evaluation matrix
    • Weight criteria based on priority
    • Identify top 3-5 options
    • Document pros/cons
    • Identify deal-breakers

  4. Consider Use Case Scenarios:

    • Framework User (Technical)
    • Book Reader (Less Technical)
    • Public-Facing Content
    • Remote Team Collaboration

  5. Create Recommendation Framework:

    • Primary recommendation
    • Alternative options
    • Hybrid approach

  6. Document Evaluation Results:

    • Executive summary
    • Detailed evaluation matrix
    • Use case scenario analysis
    • Recommendations with rationale
    • Implementation roadmap (if applicable)
    • Migration considerations

Deliverables:

  • docs/Analysis/kb-platform-tooling-evaluation-report.md - Comprehensive evaluation report
  • docs/Analysis/kb-platform-evaluation-matrix.md - Detailed comparison matrix
  • docs/Analysis/kb-platform-recommendations.md - Recommendations with rationale
  • docs/architecture/standards-and-adrs/kb-platform-selection-criteria.md - Selection criteria document

Acceptance Criteria:

  • All major KB platform/tooling options identified and evaluated
  • Evaluation criteria comprehensively defined
  • Each option scored against all criteria
  • Top 3-5 options identified for detailed evaluation
  • Use case scenarios analyzed for each option
  • Clear recommendations provided with rationale
  • Implementation considerations documented
  • Migration path identified (if applicable)

Phase 3: E5:S02 – Documentation Quality Assurance​

Why Critical: Quality assurance patterns inform canonical structures. Completes documentation framework.

Remaining Tasks: 1 task (T03)

E5:S02:T03 – Build documentation health dashboards​

Status: TODO
Priority: MEDIUM
Dependencies: E5:S02:T01, E5:S02:T02 (✅ Complete)
Estimated Effort: Medium

Input: Documentation validators and review workflows

Deliverable: Documentation health monitoring dashboard

Approach:

  1. Define documentation health metrics
  2. Create health monitoring tools
  3. Build dashboard for health visualization
  4. Document health monitoring procedures

Deliverables:

  • Documentation health dashboard (script or tool)
  • Health metrics definitions
  • Dashboard visualization (if applicable)
  • Health monitoring procedures documentation

Acceptance Criteria:

  • Documentation health metrics defined
  • Health monitoring tools created
  • Dashboard built (or script that generates health report)
  • Health monitoring procedures documented

Files to Create:

  • scripts/documentation/documentation-health-dashboard.py (or similar)
  • docs/architecture/standards-and-adrs/documentation-health-monitoring.md

📅 Execution Sequence​

Week 1-2: E4:S06 Template System (Core)

  1. E4:S06:T03 - Create story templates (~50+ templates)
  2. E4:S06:T04 - Create task templates (~300+ templates, prioritize Epics 1-8 first)
  3. E4:S06:T05 - Create contextualization guide and examples

Week 2-3: E4:S06 Integration & Validation 4. E4:S06:T07 - Integrate with template setup guide 5. E4:S06:T08 - Validate structure with test projects

Week 3-4: E5:S01 Documentation Framework 6. E5:S01:T01 - Conduct documentation hygiene analysis (large effort) 7. E5:S01:T05 - Evaluate KB platform/tooling options (can run in parallel with T01)

Week 4: E5:S02 Quality Assurance 8. E5:S02:T03 - Build documentation health dashboards

Total Estimated Time: 3-4 weeks of focused work

🎯 Success Criteria​

Analysis can begin when:

  • ✅ E4:S06 template system complete (all 5 tasks done)
  • ✅ E5:S01 documentation framework complete (T01, T05 done)
  • ✅ E5:S02 quality assurance complete (T03 done)
  • ✅ Core frameworks in stable, complete state
  • ✅ No blocking structural work remaining

📝 Notes​

E4:S06:T04 Task Template Strategy​

Given the large scope (~300+ task templates), consider:

  • Phase 1: Create templates for core epics (Epics 1-8) first
  • Phase 2: Expand to project-specific epics (Epics 9-21) after core is validated
  • Alternative: Create templates for high-priority stories first, then expand

E5:S01:T01 Documentation Hygiene Analysis​

This is a large effort. Consider:

  • Automation: Use existing validators (validate-documentation-links.py, validate-documentation-consistency.py)
  • Incremental: Start with critical documentation areas first
  • Parallel: Can run alongside E5:S01:T05 (KB platform evaluation)

Optional: E2:S05 PIR Workflow​

Status: Not blocking for analysis, but completes Epic 2

Remaining Tasks: 14 tasks (T02-T15, T01 ✅ Complete)

Decision: Can defer until after analysis, or complete in parallel if time permits.

🔗 Related Work​

  • Comprehensive Project Analysis: docs/Analysis/comprehensive-project-analysis-framework.md
  • Pre-Analysis Strategy: docs/Analysis/pre-analysis-completion-strategy.md
  • Outstanding Work Summary: docs/Analysis/outstanding-work-summary.md

Last Updated: 2025-12-16
Version: 1.0.0
Status: Plan Defined